How-to work with Jira calendars

Status quo

• IT project managers work in different tools to different extents:

  • Jira: to check on development process

  • Outlook: to check on emails with customer

• Overview of dates right in one place is challenging. Especially in Confluence, because:

  • switching tools to get necessary information = annoying, stressful and time consuming

  • collecting information from different tools = risk of losing information on the way

  • topicality of information (Outlook calendars) is maybe not given due to sync with additional plugin

Expectation/Need for …

• for a calendar in Confluence which provides all data needed (Outlook & Jira) - in real-time - to:

  • e.g. to provide general data centrally for the team

    • shared Outlook calendars such as dev-events, holidays, general availabilities

    • and insert a current user’s Jira calendar to access own data among shared data

    • or insert only Jira specific dates for your team (as an overview about upcoming tasks)

  • e.g. to assign (open) issues among the team

    • show unassigned or open Jira issues and

    • show specific User calendars (capacity, availability)

  • e.g. to access necessary data on alert

    • focus on Jira dates e.g. show Jira issues with due date and

    • inset a current user’s Jira calendar

  • e.g. to plan (bigger) IT projects centrally

    • show shared and specific user Outlook calendars (check on availability)

    • show Jira dates such as planned Releases to align with team capacity

Outlook Calendars for Confluence offers

• real-time data in Confluence (no sync needed)

• topicality > reliable data (source) > transparency

• It is based on MS 365 and thus, is fully integrated with all your Office-products

Work with your Jira calendars in Confluence means:

• Choose from a variety of Jira calendar templates

  • Insert Jira releases as events

    • Jira sprints coming soon!

  • Add Jira issues to your calendar

  • Insert a current user’s Jira calendar

    • via JQL filter

    • Template coming soon!

  • Add Jira dates based on Jira filter

    • content!

• Edit Jira calendars (in several ways)

  • permission sharing

  • Jira issues: Projects display

  • Jira releases: Releases display

• Choose from different view options

  • recommendation calendar view

  • recommendation timeline view

  • recommendation list view

Benefits

• Quick & easy calendar set-up

• Fully integrates in existing processes

• Simplifies overall IT project management

• Information can be handled, organized and worked with in one place: Confluence

• New calendar sharing experience

• Comprehensible user guidance

• Effective IT project management

• Handy tool for Service & Support

• One place for your all team’s work