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Work with Office calendars in Confluence

With Outlook Calendars for Confluence you get a tool that simplifies and offers you a convenient way to work with your Office calendars in Confluence.

🔍 Status quo

There are teams that both work with calendars in Confluence and in Microsoft Outlook. But this way of working has its weak spots:

  • Double structure: Team members need to maintain and update two calendars in two different tools. This is time consuming, annoying and thus, is hardly kept to over a longer period of time.

  • Topicality: When taking care of two calendars in different tools, it can happen, that dates are not updated parallelly. Maybe because team members have forgotten to update them, or they start prioritizing their e.g. Outlook calendar to their Confluence calendar.

  • Hometurf: Although there are calendars worked with in Confluence and Outlook, one tool is preferably used than the other (due to one’s job description). Thus, data is not managed equally across tools.

Sure, there are existing calendar apps on the market, that offer a sync between Confluence and Outlook. However, the sync requires a plugin (another technical component that needs to be installed) in order to work properly. Moreover, a sync always means that data appears in both tools, but not always in real-time. Still, data is staggered and not always reliable - in either tool.

🎯 Expectation/Need for …

… a calendar in Confluence which provides reliable data - at all times in real-time - to:

  • for example provide data centrally. Make shared Outlook calendars like holidays, events, birthdays etc. available for the whole team.

  • for example plan and prepare projects centrally. Access team member availabilities and capacities by accessing Outlook calendars of specific users.

  • for example access data on alert. Add a current user’s Outlook calendar to enable users to see their own data along with shared calendar dates.

Outlook Calendars for Confluence allows for more flexibility and effectiveness when working work with your Outlook calendars in Confluence. It is based on MS 365 and thus, is fully integrated with all your Office-products!

  • Real-time data: No sync needed. This means, all data provided in Outlook will automatically be available in Confluence - or the other way around. No additional technical component needed.

  • Topicality: Due to real-time data, team members can rely on the data and facts being accessed either in Outlook or in Confluence.

  • Hometurf: Independently of which tool is preferably used, shared Outlook calendar dates are always up-to-date and can be relied on.

🚀 Office calendars in Confluence

Choose from a variety of Outlook calendar templates

Create new Outlook calendars for the team such as an event calendar.

Insert shared Outlook calendars to enable an overview of relevant dates for everyone such as holidays, events or team member’s birthdays.

Add Outlook calendars of specific users to quickly access relevant dates to plan and prepare upcoming projects for example.

Book a resource or meeting room directly in Confluence.

Search for the room or item you want to book, change the calendar view to a split resourcec view and conveniently have all dates at a glance.

Add a current user’s calendar and allow every user when accessing the Confluence page or space to directly have personal data along with shared data.

Edit your Outlook calendars to your specific needs

Set permissions on individual Outlook calendar dates shared.

Permission options may differ, dependently on the calendar you want to share.

Choose between different event details.

Decide if you want to share full details, title and location or only free-busy-events.

Choose between different event editing options.

Allow team members to work with the calendar shared to full extent or if they can only view the dates shared.

Use different (calendar) view options

In our general settings you can choose between different calendar view options. Below you find some recommendation on when to use the right view option.

Use the list view to better organize and combine Jira and Outlook dates.

Get an overview of, for example, due dates of Jira issues and see all availabilities of your team members at the same time.

Choose the calendar view to basically get an overview about your teams capacities throughout a work week (just like in Outlook).

Select the “Split resource view” to, for example, see resources/meeting room availabilities for today.

Choose the timeline view to get a better overview of, for example, all your Jira dates.

Add Jira Releases and Jira issues with a critical due date to decide on on what you need to focus next.

Change the view option to today, to structure your working day even better.

(tick) Benefits for your everyday work:

  • Quick & easy calendar set-up

  • Fully integrates in existing processes

  • New calendar sharing experience

  • Comprehensible user guidance

  • Effective project management

  • One place for your all team’s work

You want to be up-to-date on our development? Watch our Roadmap!

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