Use Outlook calendars in Jira
Add a configurable Outlook calendar to display Outlook and Jira events in Jira projects.
Quick overview
Facts & Benefits
Benefit: Add personal and MS Teams calendars and / or Jira dates to your calendar right in Jira
Choose from our calendar templates (Outlook, Teams, Jira) to build your (team) calendar
Calendar layout (settings): Define your individual calendar layout (see below)
Good to know: Individualize your calendar access every time you insert a new calendar (template)
Switch between calendars: Once calendars are added, they can be turned on or off by clicking on the “eye” - so keep an eye on the most relevant dates for the moment 😉
Benefit: Schedule meetings right in your Outlook calendar in Jira! A separate Outlook meeting request is send out to the attendees' inbox at the same time!
Work with your Outlook calendar
Outlook calendar in Jira
Access the calendar feature in the Jira sidebar → “Outlook calendars”.
Click on the “wheel” next to “calendars” at the top to insert new calendars.
Choose calendar layout
Right here you can adjust the calendar layout.
Choose between list view, calendar view, timeline view.
Choose a calendar template
Our calendar templates allow you to insert different calendar data e.g. Outlook calendars, MS Teams channel calendar or Jira dates.
Set date for calendar view
Finished with inserting relevant calendar dates?
Set a fixed date for your calendar view to have important dates right at hand (e.g. event planning).
Accessibility options (sharing)
Sharing calendar access
When working with your Outlook calendars, you can choose who can access, what can be viewed, and what can be changed.
Event details
Decide what kind of event details users can access:
- Full event details
- Title and location
- View only
Event editing
Choose also what users can change when accessing the event:
- Full permissions to change
- Send meeting requests
- View only
Add Jira dates
Add Jira project issues
This is just an example of different Jira dates (Jira calendar templates) you can choose from.
Decide as well, what exactly you wish to be displayed in your calendar.
Visibility settings for Jira dates
Choose on more settings on what kind of information should be display how. We offer different options:
- Projects display
- Visibility settings
- Start and end date
Schedule a meeting (right in Jira)
Set-up a meeting
With our Outlook calendar in Jira you schedule meetings just like you are used from Outlook.
Decide between simple/advanced mode and link the meeting to an issue!
Personal calendar
Personal calendar in Jira
In Jira Cloud, you’ll also have your personal calendar available by default.
Click → “Apps” → “Personal Calendar”.
Work with that calendar the same as mentioned above.
Prerequisites
Activation of Calendar feature by Jira admin → the feature works right away!
Works for Jira Cloud & Server (publicly available)
Works with Microsoft 365 (the calendar sync requires M365 log-in)